WWCC status

Meaning

A Working with Children Check application is being processed.

In most cases the applicant may work with children. However, some roles, specifically teachers and early childhood education and care workers, must have a valid clearance before starting work, and cannot work with children until their clearance is granted. 

If the applicant becomes barred or is not cleared to work with children, the Office of the Children's Guardian will contact you and advise you of what to do next.

What should I do?

You must verify their clearance once the employee receives their Working with Children Check number.

You must keep a record of the employee’s Working with Children Check details, including the worker’s full name and date of birth, their Working with Children Check clearance or application number and the expiry date of the clearance.

Meaning

This person has a Working with Children Check clearance that is valid until the listed expiry date in 5 years.

What should I do?

You must keep a record of the employee’s Working with Children Check details, including the worker’s full name and date of birth, their Working with Children Check clearance and the expiry date of the clearance.

Meaning

This person has been barred from working with children and it is an offence to engage this person in child-related work.

It is an offence to engage this person in child-related work.

What should I do?

You must remove the worker from child-related work.

You may wish to seek legal advice about your options regarding their employment.

Keep a record of your actions.

Meaning

This person has been barred on an interim basis from working with children during a risk assessment.

It is an offence to engage this person in child-related work while they are subject to an interim bar.

Find out more about risk assessment.

What should I do?

You must remove the worker from child-related work until you verify that the worker is no longer interim barred and has a Working with Children Check clearance or a current application for one.

You may wish to seek legal advice about your options regarding their employment.

Keep a record of your actions.

Meaning

The database cannot find a matching entry for this person on the Working with Children Check register for any one of these reasons:

• the data entered for verification (name, date of birth and Working with Children Check number or application number) has errors
• the person has not completed the application process for a Working with Children Check or they haven’t renewed their Working with Children Check (the application process includes a filled in online application form, presented proof of identity and any applicable fee paid).

What should I do?

You must not employ this person in child-related work.

You may wish to check that you have the correct Working with Children Check or application number and details for the employee.

You may wish to seek legal advice about your options regarding their employment.

Keep a record of your actions.

Meaning

The person’s Working with Children Check has expired.

What should I do?

You must not employ this person in child-related work until you can verify that they have a valid/current Working with Children Check application or clearance.

Keep a record of your actions.

Meaning

The person’s application for a Working with Children Check has been closed and is no longer being progressed.  

There are many reasons for an application being closed. These range from:

• the person is subject to the equivalent of a bar or interim bar in another Australian state or territory, meaning that they are not eligible to apply for or hold a clearance in NSW
• duplicate applications (in which case the applicant will have an alternative number)
• the identification check at Service NSW was not done in time
• the person’s other names were not disclosed
• information required to assess the application was requested from the person and not received.

What should I do?

You must not employ this person in child-related work.

If eligible to do so, they need to re-apply for a Working with Children Check and provide you with a Working with Children Check application or clearance number.